Privacy Policy
How the International Music Department collects, uses, and protects your information when you create an account, access the music library, or subscribe to updates.
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ON THIS PAGE
Introduction
At the International Music Department (IMD) of the Church of God of Prophecy (“IMD,” “we,” “us,” or “our”), we respect your privacy and are committed to protecting the personal information you share with us when using music.cogop.org (the “Site”).
This Privacy Policy explains what information we collect, how we use it, who we share it with, and what rights you have over it. By creating an account, making a purchase, or browsing the Site, you agree to the practices described in this document.
Information we collect
Information you provide directly
- Account registration: name, email address, username, and password.
- Church/ministry information: congregation name, ministry role, and COGOP membership code for free access.
- Purchase information: billing address and payment details, processed by ✎ payment gateway.
- Newsletter subscription: email address for encouragement and ministry updates.
Information collected automatically
- Usage data: pages visited, songs viewed or downloaded, device and browser type, IP address.
- Cookies used to keep you signed in and remember your cart contents.
How we use it
- Create and manage your account, and process orders and downloads.
- Verify COGOP membership eligibility for free or promo-code access.
- Send confirmations, updates, and, when you've opted in, encouragement and new releases.
- Improve the Site and prevent fraud or misuse of membership codes.
We do not sell your personal information to third parties.
Legal basis
Where required by applicable law, we process data based on contract performance, your consent, our legitimate interests in Site security, and compliance with legal obligations.
Who we share with
- Service providers: hosting, WooCommerce/WordPress, payment gateway, email, analytics.
- Church of God of Prophecy, to verify membership and coordinate ministry resources.
- Legal authorities, when required by law.
Payments
Purchases are securely processed through ✎ gateway name. We never store full card details on our servers.
Cookies
Cookies keep you signed in, remember your cart, and help us understand Site usage. You can disable cookies in your browser, though some features may stop working correctly.
Data retention
We retain your information while your account is active or as needed for legal and accounting purposes. You may request deletion at any time.
Data security
We use reasonable technical and organizational measures to protect your data, though no system can guarantee absolute security.
Your rights
- Access, correct, or delete your personal data.
- Object to or restrict certain processing.
- Withdraw consent for marketing emails at any time.
- Request data portability, where applicable.
Children’s privacy
The Site is intended for adult music leaders. We do not knowingly collect data from children under 13 without parental consent.
International transfers
Because IMD serves churches worldwide, your data may be processed on servers outside your country of residence.
Third-party links
The Site links to YouTube, Facebook, Instagram, and WhatsApp. We aren’t responsible for their independent privacy practices.
Policy changes
We may update this policy periodically. Changes will be posted here with a new “last updated” date.
Contact us
Questions about this policy or your data? Reach out anytime.
International Music Department